Scheduling Coordinator
Matches RBTs and BCBAs to clients so authorized hours are delivered and cancellations do not become lost revenue.
100% remoteNo contract, cancel anytime
What this role does in an ABA practice
- Builds recurring schedules within authorized hours and family availability
- Backfills call-outs and cancellations the same day
- Balances drive time for home and community sessions
- Monitors electronic visit verification (EVV) exceptions where required
- Reports utilization: authorized vs. scheduled vs. delivered hours
What we screen for
- Schedule-to-authorization reconciliation exercise
- Same-day call-out scenario with three RBTs and four clients
- Awareness of BCBA supervision and overlap requirements
- EVV exception handling
- Calm, clear communication with families and staff
Every candidate also completes HIPAA privacy and security training.
Typical software
- CentralReach Scheduling
- AlohaABA
- Rethink
- Google or Outlook calendars
- State EVV systems
How it works remotely
Fully remote. Scheduling lives in your practice-management system and calendar, so the coordinator works from the same live view as your clinic team.
Sample interview and skills-test items
- PuzzleTwo RBTs called out. Rebuild today’s schedule to protect the highest-priority clients and supervision requirements.
- AnalysisUtilization last month was 78% of authorized hours. Where would you look first?
- FamiliesA family cancels for the third time this month. What do you do?
Hiring a scheduling coordinator?
About half the cost of a local hire. Free to interview. No contract.