Authorization / Utilization Coordinator
Owns every authorization from first submission to renewal, so no session ever runs without coverage.
100% remoteNo contract, cancel anytime
What this role does in an ABA practice
- Submits initial assessment (97151) and treatment authorizations with the BCBA’s treatment plan
- Tracks approved units, date spans and caps for every client
- Starts re-authorizations early, gathers progress reports and follows up with payers
- Flags over-scheduling against authorizations to the scheduler and clinical director
- Handles peer-to-peer requests and single-case agreement paperwork
What we screen for
- Authorization-tracker scenario: spot the client about to exceed units
- Payer-portal fluency and documented follow-up with reference numbers and dates
- Concurrent-billing and per-code cap rules
- Working with BCBAs: asking for the right documents at the right time
- A disciplined 60/30/14-day re-authorization rhythm
Every candidate also completes HIPAA privacy and security training.
Typical software
- CentralReach
- Rethink
- Payer portals
- Smartsheet or Excel trackers
How it works remotely
Fully remote-ready. A strong fractional role for smaller practices that becomes full-time as caseloads grow.
Sample interview and skills-test items
- TrackerAuthorization: 97153 at 80 units per week through March 31. Next week’s schedule shows 24 hours and the re-authorization is pending. What do you flag, to whom and in what order?
- SCAAn out-of-network family needs a single-case agreement. List what you would gather and who signs.
- ProcessHow do you make sure a BCBA’s progress report is ready before the re-authorization deadline?
Hiring a authorization coordinator?
About half the cost of a local hire. Free to interview. No contract.